In Luxembourg, a provider that trains the employees of other companies must hold an establishment authorisation as manager of a continuing vocational training organisation, granted on the opinion of the minister responsible for vocational training. The company training its teams can, for its part, apply to the State for co-funding of 15% of its annual training investment, handled by the INFPC, to be filed within five months of the end of the financial year and by 31 May at the latest. Both points are checked before the first hour of class. The format comes next: our AI training sessions take place in person, in Differdange or on the client's premises, for reasons we set out here.
The facts
- The establishment authorisation is required only for training delivered to third parties and outside the company. It falls under the amended law of 2 September 2011 on access to the professions, is granted on the opinion of the minister responsible for vocational training, and requires the manager to show a degree or professional experience. AIxH has held authorisation 10156897/1 since 10 April 2025; its profile is listed on lifelong-learning.lu.
- State co-funding is open to any private-sector company legally established in Luxembourg. The aid amounts to 15% (taxable) of the annual amount invested; it rises to 35% (taxable) on the salary costs of participants without a recognised diploma and with less than ten years of seniority, or aged over 45. Eligible costs include registration fees, travel, catering and accommodation, participants' salaries, external providers and software. The application must reach the INFPC within five months of the end of the financial year, by 31 May at the latest.
- The lifelong-learning.lu portal, run by the INFPC, listed 13,411 courses from 333 approved training organisations on 26 September 2026. Its registration conditions distinguish private organisations, subject to the right of establishment and holders of a ministerial authorisation, from associations and foundations, approved by ministerial order.
The authorisation covers the provider; the content still has to be checked
The establishment authorisation certifies that the organisation's manager meets the qualification and good repute conditions of the law. It says nothing about the programme, the trainers who will deliver it or the organisation's actual use of AI. A manager can check it in two minutes: ask for the authorisation number, then find the organisation's profile on lifelong-learning.lu, which shows the number, the fields and the published courses.
For generative AI training, the useful questions come after that check. Who delivers it, and on which client accounts those people use ChatGPT, Claude or Gemini every week. Which documents the participants work on, their own or generic examples. How many people per session, and what each one leaves with: a configured project, a list of tasks to automate, a written usage rule. Our AI training courses answer those questions on every programme page.
Co-funding refunds 15% of the investment, provided the file is submitted within five months
The aid is calculated on all training expenses of the financial year, including participants' salaries during training time. The rate rises to 35% on the salary costs of participants without a recognised diploma and with less than ten years of seniority, or over 45, which often concerns the teams generative AI reaches first: administration, reception, sales, support. The amount received is taxable.
The calendar makes the difference between aid received and aid lost. For a company whose financial year follows the calendar year, a course attended in autumn 2026 goes into the file to be submitted to the INFPC before 31 May 2027, with no extension possible. The file rests on providers' invoices and on participants' salary costs: keeping them from the day of the training avoids rebuilding them six months later.
We train in person, in Differdange or at the client's, and we know what that rules out
Our sessions take place in our offices at the 1535° Creative Hub in Differdange, or on the client's premises, like the two days delivered to Fondation Cancer Luxembourg in August 2025. Participants work on their own documents and their own tasks, with the tools open in front of them, and the trainers move from desk to desk. A room, a full day and a small group make that possible; a shared screen at a distance does not allow it in the same way.
That choice has a cost and a limit. It takes travel time, ours or the participants', and it rules out organisations that want to train dispersed teams without bringing them together. We do not offer remote training; a company that needs it will find other organisations on the INFPC portal. More than 350 executives and managers have attended our workshops, including those delivered for the CJD since 2024, and custom training remains the format we recommend when a whole team is involved.
AIxH's view
We applied for the establishment authorisation in 2025 because our clients asked for it before signing, and because it conditions the listing on lifelong-learning.lu, where Luxembourg companies look for their training. We do not prepare co-funding files on behalf of our clients; we provide the invoices and certificates the INFPC needs, within its calendar. If you plan to train your teams in AI before the end of the year, check the provider's authorisation number, note the closing date of your financial year, and decide on the format according to what participants must bring back to their desk the next day.
